Data Controller: KG Teknoloji
Address: İkitelli OSB Mah. YTÜ İkitelli Teknopark Sok. YTÜ Teknopark Apt. No:1 Ofis No: 1B02 Başakşehir / İstanbul, Türkiye
E-mail: info@kgteknoloji.com
Phone: +90 532 484 89 86
As KG Teknoloji, we attach great importance to the protection of the personal data of our prospective customers and prospective employees who visit our website. This privacy notice has been prepared to inform you about the purposes of processing your personal data, the legal bases, the collection methods, and your rights within the scope of the Turkish Personal Data Protection Law No. 6698 ("KVKK") and the European Union General Data Protection Regulation ("GDPR").
1. Categories of Personal Data Processed and Collection Methods:
1.1. Personal Data Collected from Prospective Customers Through the Contact Form:
Identification Information: Name, Surname
Contact Information: E-mail address, Phone number
Other Information: The content of the message you wish to convey
This personal data is collected directly from you by filling out the contact form on our website.
1.2. Personal Data Collected from Prospective Employees Through the Application Form:
Identification Information: Name, Surname
Contact Information: E-mail address, Phone number
CV Information: Education information, work experience, skills, references (optional), other relevant information
Other Information: Cover letter or other documents you attach to your application
This personal data is collected directly from you by filling out the application form on our website and uploading the relevant documents.
2. Purposes of Processing Personal Data and Legal Bases:
2.1. Processing Purposes and Legal Bases for Prospective Customers:
Conducting Communication Activities: Responding to messages sent via the contact form, answering your questions, and evaluating your requests (KVKK Art. 5/2-f: Processing of personal data is necessary for the legitimate interests pursued by the data controller, provided that such processing does not prejudice the fundamental rights and freedoms of the data subject; GDPR Art. 6/1-f: legitimate interests).
Managing Potential Customer Relations: Informing you about our products and services that we may offer in the future, conducting commercial communication (based on your explicit consent, KVKK Art. 5/1; GDPR Art. 6/1-a).
Ensuring and Improving the Operation of the Website: Ensuring the technically smooth operation of the website, improving user experience (KVKK Art. 5/2-f; GDPR Art. 6/1-f).
Fulfilling Legal Obligations: Fulfilling our obligations arising from legal regulations such as providing information, storing documents, and making notifications to relevant authorities (KVKK Art. 5/2-ç: Processing is necessary for compliance with a legal obligation to which the data controller is subject; GDPR Art. 6/1-c: legal obligation).
2.2. Processing Purposes and Legal Bases for Prospective Employees:
Conducting Recruitment Processes: Evaluating your job applications, contacting you for suitable positions, managing interview processes (KVKK Art. 5/2-f; GDPR Art. 6/1-f).
Managing Candidate Evaluation Processes: Evaluating your qualifications and suitability using the information in your CV and application form (KVKK Art. 5/2-f; GDPR Art. 6/1-f).
Creating a Candidate Pool for Future Potential Positions: Storing your information for future suitable positions if your application is unsuccessful, provided that you give your explicit consent (based on your explicit consent, KVKK Art. 5/1; GDPR Art. 6/1-a).
Fulfilling Legal Obligations: Fulfilling our obligations arising from labor law and other relevant legislation (KVKK Art. 5/2-ç; GDPR Art. 6/1-c).
3. Transfer of Personal Data:
Your personal data belonging to prospective customers and prospective employees may be transferred to the following recipient groups in accordance with the above-mentioned processing purposes and relevant legal bases:
Relevant Departments within KG Teknoloji: Employees of relevant departments such as Sales, Marketing, and Human Resources may access the data to ensure communication with prospective customers and employees and to carry out the processes.
Service Providers: Third-party companies from whom we receive services such as website hosting, maintenance, support services, and e-mail service providers may access the data to the extent necessary to provide their services. Data processing agreements are concluded with these companies to ensure the security of your data.
Authorized Public Institutions and Organizations in Case of Legal Obligation: Data transfer may be made to relevant public institutions and organizations within the framework of our obligation to provide information when required by legal regulations.
Canonical (Within the Scope of Ubuntu Representation): Limited information may be shared with Canonical in line with your requests and interest regarding Ubuntu products. This sharing is carried out within the framework of the business partnership and as required by the service.
Your personal data may be transferred abroad in accordance with Article 9 of the KVKK and the relevant provisions of the GDPR, by taking the necessary security measures. Data transfer abroad is carried out with the explicit consent of the data subject or within the framework of other conditions specified in the Law.
4. Retention Periods of Personal Data:
Your personal data is retained for the period necessary for the processing purposes. These periods are determined by taking into account the nature of the work, legal regulations, and the legitimate interests of KG Teknoloji.
Prospective Customer Contact Data: After the conclusion of your communication request, if you do not give your explicit consent for commercial communication, it is stored for a reasonable period (usually 1 year) and then deleted, destroyed, or anonymized. If you give your explicit consent for commercial communication, it is stored until you withdraw your consent.
Prospective Employee Application Data: If your job application is unsuccessful and you do not give your explicit consent, it is generally stored for 6 months to 1 year and then deleted, destroyed, or anonymized. If you give your explicit consent, it may be stored in the candidate pool for future positions until you withdraw your consent. Legal retention periods are reserved.
5. Rights of the Data Subject (KVKK Art. 11 and GDPR Art. 15-22):
In accordance with Article 11 of the KVKK and Articles 15 to 22 of the GDPR, you have the following rights as a data subject:
To learn whether your personal data is processed,
To request information if your personal data has been processed,
To learn the purpose of processing your personal data and whether they are used in accordance with their purpose,
To know the third parties to whom your personal data is transferred domestically or abroad,
To request the rectification of your personal data if it is incomplete or incorrectly processed,
To request the erasure or destruction of your personal data under the conditions stipulated in Article 7 of the KVKK,
To request notification of the operations carried out pursuant to sub-paragraphs (e) and (f) to third parties to whom your personal data has been transferred,
To object to the occurrence of a result against you by analyzing your processed data exclusively through automated systems,
To claim compensation for the damage arising from the unlawful processing of your personal data.
6. How You Can Exercise Your Rights:
To exercise your above-mentioned rights, you can apply to KG Teknoloji in writing with documents verifying your identity, or by using your Registered Electronic Mail (KEP) address, secure electronic signature, mobile signature, or the electronic mail address previously notified to KG Teknoloji and registered in our system. You can send your applications to our address mentioned above or to the e-mail address info@kgteknoloji.com
KG Teknoloji will finalize your requests free of charge as soon as possible and within thirty days at the latest, depending on their nature. However, if the process requires an additional cost, a fee may be charged according to the tariff determined by the Personal Data Protection Board.
7. Data Security:
KG Teknoloji takes the necessary technical and administrative measures to ensure the security of your personal data. These measures aim to provide an appropriate level of security to prevent unauthorized access, data loss, misuse, alteration, or disclosure.
8. Changes That May Be Made to the Privacy Notice:
KG Teknoloji reserves the right to make changes to this privacy notice at any time in line with legal regulations and changes in company policies. The current privacy notice will be published on our website.
At KG Teknoloji, we act in full compliance with the applicable data protection laws, including the Law on the Protection of Personal Data No. 6698 (KVKK) and the General Data Protection Regulation (GDPR) of the European Union. This policy outlines the processes related to the retention, protection, and disposal of personal data collected through our website.
1. Purpose and Scope
This policy governs the procedures for storing, accessing, and disposing of personal data shared by potential customers and job applicants through www.kgteknoloji.com
2. Collected Data
Through the contact and application forms available on our website, the following personal data may be collected:
Full Name
Email Address
Phone Number
CV and the information it contains
Company information (if applicable)
Message content
IP address, date, and time of submission
3. Data Retention Period
Personal data is retained for the following periods:
Data from potential customers is retained for up to 2 years from the date of contact.
Data from job applicants, including CVs, is retained for up to 3 years from the date of submission.
After these periods, data is either anonymized or securely deleted in accordance with legal requirements.
4. Data Storage and Security Measures
Personal data is stored on secure servers and protected against unauthorized access. The following technical and administrative measures are implemented:
Access controls and authorization procedures
Up-to-date antivirus and security software
Necessary encryption technologies
Staff training on data privacy and security
Data sharing with third parties only occurs with explicit consent or legal obligation
5. Access to Data and Rights of Data Subjects
Data subjects may contact KG Teknoloji to exercise their rights under Article 11 of KVKK and GDPR, including the right to:
Learn whether their data is being processed
Request information if their data has been processed
Understand the purpose of processing and whether the data is being used appropriately
Learn about any third parties to whom the data has been transferred
Request correction of incomplete or inaccurate data
Request deletion or destruction of data under applicable conditions
Request that these actions be communicated to third parties to whom data was disclosed
Object to certain processing activities
Request compensation in case of damages due to unlawful processing
You can submit your requests to info@kgteknoloji.com
6. Policy Updates
KG Teknoloji reserves the right to update this policy in accordance with legal and regulatory changes. The most current version will always be available on our website.
For more information, please also review our Privacy Policy and Clarification Texts.
